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Purchasing and Non-Travel Reimbursements

Description

To submit a request for purchasing, non-travel and entertainment reimbursements, and recharges. Also includes preparing and submitting requisitions to Procurement Services for processing (all services, purchases above $10K, restricted items, agreement renewal and request for international vendors).


Customer's Responsibility

Provide quote or detailed description of goods/services, vendor information, account information (Full Accounting Unit [FAU] or nickname), need-by date, business justification and approval(s). If it is an unauthorized purchase, completed documents must also be included.


ACT's Responsibility

Prepare in CatBuy and submit to vendor or Procurement Services for processing. If the request requires a requisition, ACT will monitor until a purchase order (PO) is received from Procurement Services and the vendor has been contacted.


Target Processing Time

Once customer's responsibility has been met, ACT has 2 business days to place order with vendor or submit requisition to Procurement Services for processing.


Next Steps in the Process

N/A


Notes

ServiceNow tickets are closed once the order has been accepted by the vendor and our customer is notified.

If items are not received timely, please contact ACT.

Processing times are directed towards ACT's efforts only and do not include time waiting for approvals, waiting for additional information from customers/vendors, central offices processing times, and UCLA processing times.